• Event Assistant

    Job Locations UK-London
    Posted Date 4 weeks ago(27/06/2018 12:12)
    Job ID
    # of Openings
  • Overview

    Infopro Digital are one of the world’s leading B2B publishers in professional information and digital services companies, with 2,700 employees and over 50+ brands covering automobile, manufacturing and engineering, retail and e-commerce, insurance and finance, construction and architecture, tourism, and government authorities. An international presence which includes a vibrant culture and offices in London, New York, Hong Kong and Paris.  

    A position has come up within our events team for a superstar who wants to excel a career in corporate events.


    The Event Assistant will be required to assist the operations team with their general event administration and will also be responsible for running their own events taking full logistical responsibility.


    Key Requirements of the role


    Venue logistics:

    • Liaising with the venue agency to source and book venues
    • Confirming catering and room set-up requirements with the venue
    • Helping to organize the set-up and break-down of events
    • Attending London events as on-site support


    Audio-visual requirements:

    • Assisting with the compilation of A/V equipment orders
    • Helping with the set-up & checking of audio-visual equipment at events
    • Assisting speakers with loading presentations on to laptops


    Sponsor / exhibitor administration:

    • Following-up sponsor & exhibitor administrative deadlines
    • Liaising with sponsors & exhibitors for submission of their corporate logos, company profiles, technical requirements & guest passes
    • Assisting marketing with requests for sponsor/exhibitors mailing lists
    • Setting up networking opportunities for sponsors and clients at events



    • Collating guest names and liaising with table bookers
    • General awards administration
    • Supporting the team onsite with place settings, table settings and any tasks required by the event manager
    • Onsite at the awards supporting the event manger throughout.


    Post-event follow-up:

    • Compiling attendee evaluation forms
    • Compiling detailed analysis of delegate evaluation forms post event
    • Compiling venue feedback post event
    • Sending out speaker thank-you letters including delegate evaluation analysis
    • Compiling & distributing attendee lists to sponsors and exhibitors pre & post event


    What's on offer

    As well as working with the most interesting, talented and fun people, we operate a culture where success is recognised. You will be supported throughout your career tailoring your development through management support, internal and external training courses, and on the job training. Based in a fantastic location at the heart of London’s West End, you will also have access to numerous retail discounts!



    In addition to a competitive salary we offer the following benefits:



    Additional Flexi

    ·       25 days annual leave (rising up to 30 days)

    ·       Group personal pension plan

    ·       Life assurance

    ·       Interest free season ticket loan (STL)

    ·       Childcare vouchers

    ·       Private medical insurance

    ·       Income protection

    ·       Employee assistance programme

    ·       Bonusly employee recognition 

    ·       Employee discount scheme

    ·       Onsite monthly chair massage

    ·       Eye-care Vouchers

    ·       Vodafone employee advantage scheme

    ·       Discounted gym membership

    ·       Flexible working

    ·       Additional life assurance

    ·       Bike to work

    ·       Buying holiday

    ·       Cancer screenings

    ·       Critical illness (+ partner)

    ·       Dental insurance

    ·       Give as you earn

    ·       Add partner to gym membership

    ·       Health cash plan

    ·       Health screening

    ·       Personal accident insurance

    ·       Personal travel insurance

    ·       Will writing

    Infopro Digital also runs The Foundation which supports a number of charities. Staff can volunteer to contribute their skills and expertise to make a meaningful difference to the lives of others.

    How to apply

     Key Competencies:

    • Excellent time management skills
    • Good team player
    • Excellent interpersonal and communication skills
    • Ability to thrive in a pressurised work environment
    • Good knowledge of Excel, Word, PowerPoint & Adobe
    • Good knowledge of email & internet applications & various data bases


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